2004 Carolina Region BOD Meeting - May 2, 2004
Koury Convention Center, Greensboro
Submitted by: Kevin M Wendelboe, Director of Operations

Non-Attendees: Brian Magee, Pam Plummer, Stephen Shepherd, Jami Oleskewicz

Registered Proxies: Wade Brence to Kevin Wendelboe

Guests: Betty Fox, Sandy Fox

Meeting began: 2:00 pm

1. Agenda
2. Approval of January 10, 2004 minutes - Motion by Fred, second by John to:

   Motion 1: Approve the January 10, 2004 minutes with language correction to Motion 5 of the Carolina Region Board of Directors. MSA

3. Officials division and Board appointments - Ray Wiley has resigned as Referee's Chair so need to find a replacement. Sandy Fox is willing to be appointed as Referee's Chair. Karl officially appointed Sandy as the Referee Chair after hearing no disagreements from rest of board. Betty Fox is willing to serve as Secretary for the Region. Fred was willing to resign as Secretary. Karl officially appointed Betty as Secretary after hearing no disagreements from rest of board. Karl thanked the Foxes for their willingness to serve the Region.
4. Finance Report - We are in good standing right now. We may not need to transfer as much from reserves as we originally thought due to the growth in membership and less than expected travel expenses for the new staff. Kevin proposed putting some money from the money market account into CD's laddered with different maturity dates. Kevin was directed to work with Amber and have a proposal for the Board in August to consider. Motion by John, second by Marilyn:

   Motion 2: To accept the Finance Report as submitted. MSA

5. Adult Division Report - 25 teams played in the Regional Championships and several divisions had less than optimal participation. Had some conflicts with Jr Hi Neighbor and Tampa Bay Qualifier. What are the factors for less participation - some thoughts: (a) ready to go outdoor, (b) some see Hi Neighbor is season ending tournament, and (c) the distribution of teams across divisions are weighted in the middle divisions. Chuck will look at what other Regions do, survey the team reps, and generate discussion among Reps by email before the retreat for ideas on increasing adult participation in general and increasing participation in the Regional Championships.
6. Junior Division Report - 188 teams played in the Regional Championships over three weekends. The season went very well. Retreat topic will be how to handle the growth and whether we need to adjust the division sizes or pull top teams out into their own divisions.
7. High Performance Update - about 200 kids went through the one-day clinics. The camp is coming up in June. Looking at inviting about 30 kids in each age group to the camp. The numbers in the junior level is thin. The Youth age group is the deepest talent-wise. Our HPC team could be quite strong also. Hope to take three teams to Austin in July for the VolleyClassic. Still looking for coaches to be involved in the program. Blaine Tendler is coach of Junior team. Craig is the Youth coach. Hal Clifton and Jenna Hinton are the HPC coaches.
8. Officials Division - Randy Burdin did get his Junior National rating. Topic for retreat will be dealing with the ratings and testing process and requirements and how they differ for the teams and individual (professional) officials. Our Good Standing Policy will be addressed also.
9. Bylaws Revision - the main reason we are looking to update and change our bylaws would be to address the volunteer Commissioner position and their duties and allowing for staff to represent the Region to USAV. Chuck proposed two options: (1) have a President of Board and appoint a Commissioner to represent Region to USAV or (2) the President will have title of Commissioner also unless the President declines the duty at which point the board appoints a Commissioner. This would be the minimum steps we have to do in order to move forward. Chuck then showed a proposal that incorporated the revisions being discussed of changing the representatives to the Board i.e. the divisions elect a representative to the board (Juniors, Adults, Officials). Karl set a goal of going to the retreat and have an approved set of bylaws come out of the retreat. Chuck will moderate a discussion by email of proposed bylaw changes and develop proposals for the retreat.
10. 2005 Proposed Schedule - Kevin passed out a proposed schedule for approval so we can at least have the dates published as to when tournaments will be held next year. No objections were raised to the one presented. Kevin will publish to web as tentative and subject to change.
11. Meeting Schedule - 2005 meeting schedule; Jan 8, 2005 (at site of adult tournament); May 1, 2005 (Annual Meeting at Koury Convention Center), and August 19-21, 2005 (Retreat - will check Aquaduct in Chapel Hill's availability).
12. 2004 Retreat - moved to August 20-22, 2004 at the Sheraton New Bern. If anyone has suggestions for people to invite to come to the retreat to help us, get them to Kevin and Karl.
13. Other Business:
    1. Facility Grant - Betty, Sandy, and Chuck will look at the request from Kernersville YMCA to make a recommendation to the Board at the retreat.
14. Motion by John, second by Betty:

    Motion 3: Adjourn the May 2, 2004 Carolina Region Board meeting at 3:42 pm. MSA

• Kevin & Amber - develop a proposal for moving some money from Money Market into CD's.
• Chuck - Continue working on proposed Bylaw Changes for submission and approval at retreat
• Chuck - survey/study other Region's adult membership and adult regional championship structure for ideas on possible changes/improvements to our adult tournaments
• Officials Division - continue refinement on Good Standing Policy
• Kevin - book 2005 Retreat facility (Aquaduct)

Maintained by Kevin M. Wendelboe office@CarolinaRegionVB.org

Last Updated: Wednesday, 5-May-2004 13:23 EDT