Attendees: Dan Pickett, John Boger, Dale Hartough, Susie Griffin, China Jude, Ray Wiley, Kevin Wendelboe, Bill Shook, Chuck McCracken

Non-Attendees: Karl Owen, Charlie Yang, Sharon Biggs, Greg Adas, Mike Yoe, Wade Brence, Marilyn Thompson, Craig Lenniger, Ingrid Wicker, Fred Wendelboe

Registered Proxy: Marilyn Thompson to Kevin Wendelboe, Karl Owen to John Boger, Wade Brence to John Boger

Meeting Start-time: 7:56 pm

1. Approval of January 27, 2001 meeting minutes. Motion by Susie, second by Dale to:

   Motion 1: Approve the amended BOD minutes from the January27, 2001 meeting of the Board. MSA

2. Behavior Problems - had an incident at Barber Park on February 10 where a player pushed another player under the net. We have only received a Region Violation from the tournament director. Have not received anything from the player that was actually pushed. We had a similar incident last year where the player was sent a letter and put on probation. It was decided that this would be the way we handle this situation as well. The offending player will be sent a letter placing him on probation for the rest of the season and outlining the behavior the Region expects.
3. Logo - some color versions were presented. Like both ideas in general but made some suggestions to be changed: (1) Will change wording to Carolina Region Volleyball, (2) Will bring the words out of the ball/logo (to look better black and white), and (3) will thin the lines outlining the ball.
4. Junior Format change - some discussion of the effect of 20 point games at 1:00 pm for the Junior Tournaments. Seems to move things along quicker. Some comments from coaches to just start the day at 20 points. Went back and forth on that with no decision.
5. Finance Report - Dan thinks the Earthlink charges should be off of the Region card but we won't know for sure until the next billing statement. Dan needs to know if Region is charging any interest for the amount charged to the Region ($219.45). Board was satisfied with just repayment. The payment of staff retirement has gone out and Kevin has received the statement. The facility grant to Rockingham County has been paid. Chuck made the point that we need to clean up the process on paying these grants. We should be paying the facility itself or the vendor so there is no question who owns the equipment. We will check to see if Amber has been reimbursed for her attendance at National meetings last year. Chuck received her accounting of what is owed and gave to Dan. Dan and Kevin will work out what has been paid and reimburse the rest if needed. Dan pointed out that since next scheduled meeting is in May does Board want to see an email report before then? Decided he would send one in early April. Motion by John, second by Dale to:

   Motion 2: accept the Treasurer's Report presented by Dan. MSA Dan abstained

6. Privacy policy update - the policy was approved by email and has been posted to our web site.
7. Sport Court situation - Dale found out who the landlord is. He's also checked the bankruptcy courts to see if anything is happening and it doesn't appear as if anything is. Dale will try to contact the landlord and go from there.
8. Region Ball Sponsorship proposal - Molton would like to be the "Official Volleyball of the Carolina Region". They suggested having contract for 3 years. They would provide us a few dozen balls per year for our Regional Championships. Do we want to pursue this? Board thought we could pursue this for this year with them being "official Ball of the High Performance Program" and then evaluate them for next year. On related note, decided that Chuck would order 24 more balls to use for this year's Regional Championships.
9. DIVISION ITEMS:
   1. Adult Division:
      1. Regionals - set entry fee for $100 last meeting.
      2. We need to decide if divisions will have an All-Region team so Susie can get that information to Team Connections. Looks like Men's Silver and possibly Men's Bronze will not have enough ballots cast. Susie will contact Greg and Sharon to see about Men's & Women's Gold.
      3. John will check with some vendors on cost for trophies/plaques and will get them ordered.
      4. Question came up as to whether we are considering to give financial support to adult teams going to Nationals? It was noted that there was not any money put into the budget to provide this support, but board will hear petitions as always. Ray referred to retreat minutes where adult division suggested setting aside $2000 each for adults and juniors to help pay for National entry fee. Chuck asked whether we wanted to do what was discussed at the retreat. Motion by Dale, second by Bill that:

         Motion 3: Region will set aside $2100 to subsidize up to $300 per Junior team going to the 2001 Junior Olympic Championships and set aside $2000 to split among the adult teams going to 2001 US Championships - with no team receiving more than the tournament entry fee. 4-4-2 Motion Failed

         Chuck suggested this should go back to the retreat as a topic for future.

   2. Junior Division:
      1. USAV National Awards - deadline is March 1 for National Awards if we want to forward anyone to the committee. Need to decide Meritorious Service Awards soon, so if you have any suggestions send them in.
      2. Behavior problem - Chuck described a behavior incident that happened at a 16 Power tournament. Coach has been sent a letter that put him on probation and asked him to provide a more positive role model for the players.
      3. Regionals requirements - Although petition from team for waiver on number of tournaments needed to play to be eligible for Regionals has been withdrawn, division still reiterated that three tournaments is a reasonable number to be eligible.
      4. Beach tournament/Retreat - Dale brought us up to date on Beach tournament. He's been looking into some hotels to be the host hotel. One has come back with a good offer on room rate. Craig thinks we'll need about 60 rooms and they will throw in a complimentary room for us. Everyone thought it sounded good, so Dale will go ahead and reserve the block. Craig has some draft brochures worked out. Camp will be June 20-22 and the tournament will be June 23 and possibly 24. We can also use that hotel possibly for our retreat. Board directed Dale to look into that as a retreat location as well.
      5. High Performance - Not much to report on the High Performance Coach selection. Names were submitted to USAV but have not heard back yet.
      6. Update on Junior All-Region vote tallies. Through the Feb 3 tournament - 18 Open, 16 Club, 15 Open will not have teams as they have not met the ballot submission requirements that has been set. Kevin will be putting the table on web site so teams know where they stand.
      7. Do we want to do a CAP clinic next year? Division agreed it is time to run another one. We will shoot for January/February 2002 on an adult weekend.
      8. Bill brought up a uniform problem that happened with Cape Fear 16's team. Kevin will send them a message. Bill also brought up fact that Lake Norman has been dropping out of tournaments at last minute and causing administrative problems. They haven't dropped out of our Region tournaments this year, but we will continue to monitor them.
   3. Officials Division:
      1. Some problems with the adult officials not stepping in and making sure the correct calls are being made. Ray is trying to get the officials to make the right call and will continue to try to get that word out. We are also using some adult referees that are not certified yet and some have not even joined yet. Board reiterated that we will not be using officials that are not registered. We also need to insure that we have one adult ref per facility and then fill the younger age groups on up.
10. Other Business - National meetings are coming up. Do we need to approve travel for Commissioner, Office manager, Officials Chair, Scorekeeper Chair, and Men's and Women's Player reps so we can start travel plans? These items are in the budget, so we will direct them to go ahead and make the plans.
11. Next Meeting - Sunday, May 6, 2001 at Koury Convention Center, Greensboro at 1:00 pm.
12. Meeting adjourned at 10:54 pm

ACTION ITEMS:

• Dan, Kevin - resolve reimbursement to Amber for meeting travel
• Chuck - Continue negotiations with Molton. Order 24 balls for this year's Regional Championships.
• Dale, Craig, Susie - continue preliminary planning for Junior Beach Championships
• Kevin - get updated version of logo and distribute to Board for input/approval.
• John, Karl - work with Bread & Butter on shirts for sale at Regionals.
• John - order plaques/awards for Regionals
• Susie - Finalize All-Region arrangements and order award shirts from Team Connections.
• Chuck, Ray, Marilyn, Kevin - make travel arrangements to Milwaukee
• John, Ingrid - check on availability for May meetings and make travel arrangements if available.

Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

Last Updated: Thursday, 1-Mar-2001 14:28 EDT