Attendees: Chuck McCracken, Dan Pickett, Karl Owen, John Boger, Charlie Yang, , Kevin Wendelboe, Sharon Biggs, Marilyn Thompson, Susie Griffin, Dale Hartough, Craig Lenniger

Non-Attendees: Greg Adas, Ingrid Wicker, Wade Brence, Ray Wiley, Bill Shook, Mike Yoe, China Jude, Fred Wendelboe

Registered Proxies: Greg Adas to Karl Owen; Wade Brence to Charlie Yang

Meeting Start-time: 10:10 am

1. Agenda
2. Approval of September 17, 2000 meeting minutes. Motion by Dale, second by John to:

   Motion 1: Approve the BOD minutes from the September 17, 2000 meeting of the Board. MSA

3. Treasurer's Report - Will have an excess around $20,000 from last year's budget. This year's budget should be fine taking this into account. Dan has cancelled his Earthlink account so that should not be on the American Express bill next month. He still needs to reimburse the Region for those bills. Several bills have come back to us "past due". Dan explained that those bills and checks were in his car that was at the shop for sometime. Dan has since mailed in all those bills. The staff's retirement fund check was one of those and has been mailed.
4. Beach Camp - the city has accepted our application to hold the camp and tournament. The committee will be meeting after this meeting to continue work on budget and plans. The city has some court borders left over from previous use and they have offered to us to have. We'd have to find a place to store them, but everyone agreed we should probably take them and find a place to store.
5. High Performance - Chuck would like to see us start planning to hold both Beach and Indoor High Performance camps/competitions. We could tie that into a National tournament in Colorado Springs that USA Volleyball is working on. Board agreed to continue planning for a High Performance program in our Region.
6. Update on Rules for next season - the Rules of the Game Committee has voted to allow the use of Libero with 12 substitutions and Net Serve in the National Championships (adult and junior), so this has reconfirmed our vote in previous meetings to use these rules. Suggestion was made that the reasoning behind our use of the rules be explained at the Officiating clinics. Discussion on whether Libero needed to have a uniform with a number on it. Finally decided that they should have a number on it but can request a waiver from the Region. Region would send them a letter granting waiver but saying this is not applicable to other Regions' tournaments, Hi Neighbor, or USAV Nationals.
7. Clinic site updates - we have a site for Oct. 22 (Jaycee Park). Still need to find a city and site for December 16. Charlie will see if UNC is available. Sharon will look at NCCU. DVC and UNC are looking at holding a club clinic on Nov. 12, but no details yet.
8. Officiating payment proposal - Ray proposes paying $10 an hour (in 15-minute increments) for all driving time to and from tournament sites. Alternative proposal suggested to use one-way only and have a mileage cutoff. Another proposal was to set up a flat rate mileage from city to city and we reimburse based on that. Decided that the assignor will determine what the mileage is and who will be driving with each other (and only pay driver the mileage). We also need to define what a "local" trip will be (30-40 miles?). Charlie will call Old Dominion Region to see what they are doing. Group suggested $0.40 per mile one-way as a figure. Charlie will take all these ideas back to officials group to try to have a firm proposal in December.
9. Additional Junior Clinic Dates and Sites - Marilyn wanted to have more Region sponsored clinics, but we have not heard back from Hickory or Davidson about their willingness to host one.
10. Clinicians - we have a list of clinicians available to teach clinics. Some can teach referee only, some scorekeeping only, and some both. Ideally, we would want to have our end users (clubs/teams) to only need to bring one clinician in to have a clinic (with under 50 participants). We will direct the Chairs to work together to certify/teach as many of the clinicians to be able to teach both parts of the clinic. We also will direct them to come up with a clinic format/syllabus that all clinicians will teach off of so every clinic across the state is about the same length and content.
11. Sport Court Proposal - invitation sent out to Region via email list and posted on web site for proposals. Only one firm proposal came in (East Carolina Juniors). Proposal was to pay Region $50 per player per year until outstanding balance of the courts is paid off ($9855.85). Credited against that would be the costs to bring the courts back to NC, set the court up, maintenance up to $1000. If it costs more than that, then they would like to be able to cancel it or deduct it from what they owe the region. Motion by John, Second by Susie to:

    Motion 2: Approve the proposal submitted by East Carolina Juniors for the purchase of the Region's Sport Courts with the following additions: they are responsible for making all contacts and arrangements for the retrieval of the courts including the evaluation of the condition of the courts. We will draft a letter of agreement to be signed between the two organizations outlining this agreement. MSA

12. Rockingham County Middle School Proposal - Submitted a request last year to fund the addition of another court in their Middle School facility. They would then have 4 courts available for tournaments (three now including two at High School). Feeling was that $2500-3000 would fund the addition. Motion by Dan, second by Dale to:

    Motion 3: Authorize Chuck to use up to $3000 to help fund the addition of another court in Rockingham County Middle School with the caveat that they sign an agreement to host a minimum of 6 tournaments over three years. MSA

13. Operating Code - Kevin posted proposed Operating Code to web site. Suggestions made to add Libero Uniform requirements and change number of people needed to officiate to six (Libero tracking). Motion by Dan, second by Susie to:

    Motion 4: Approve the 2001 Operating Code as amended. MSA

14. Region logo - we may receive a bill for the time Bread & Butter has put in already creating previous samples. They suggested if we want to design one from scratch we may want to hire a designer. Bread & Butter is willing to sketch what we want, but it's not really their business. Kevin has an idea about a possible logo and will sketch it out for John and Karl.
15. December tournament dates - WCVC has not sent in a request yet for their date. UNC only has 3 courts their first weekend but currently has all 5 courts on Dec. 9-10. We will give WCVC a week to try to get their sanctioning request together and work on courts. If we don't hear anything from WCVC by then, then we will go to UNC and offer second weekend to them since they have more courts.
16. Office Space update - we have left three messages with the owner we had worked with for the potential Clemmons office space and have not heard back from them. We are assuming that they do not want to rent to us anymore.
17. Other business: Kevin gave brief report (full report online) of ROD meetings. There is a group hosting a coaching clinic (not sport specific) in Greensboro. Do we want to advertise this as an option to our coaches that are already IMPACT certified? Decided to list this on our coaching clinic schedule and will count it towards our clinic requirement if proof of attendance is shown.
18. Next meeting - December 9th tournament area at 7:30 pm
19. Motion by Dan, second by Dale to:

    Motion 5: Adjourn the October 15, 2000 Board meeting at 12:17 pm. MSA

ACTION ITEMS:

• Charlie and Official's Division - finalize Reimbursement policy for Official's travel
• Dan - get bid on Director's and Officer's Insurance policy for Board.
• Dan - stop Earthlink charges to Region credit card and reimburse Region for past charges.
• Chuck - reach written agreement with Rockingham Middle School on their facility upgrade.
• Dale, Craig, Susie - continue preliminary planning for Junior Beach Championships
• Officials Division - finalize site and clinicians for December 16 adult clinic. Arrange more Junior clinics.
• Officials Division - develop uniform clinic outline and guidelines and distribute to clinicians. Train more clinicians to be able to teach both ref and score sections.
• Karl - continue development of online clinic registration and officials database.
• Kevin, Karl, John - continue work on new Region logo

Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

Last Updated: Thursday, 19-Oct-2000 8:30 EDT