Attendees: Chuck McCracken, Karl Owen, Dan Pickett, Sharon Biggs, Charlie Yang, Bill Shook, Marilyn Thompson, Fred Wendelboe, Kevin Wendelboe

Non-Attendees: Greg Adas, Mike Yoe, Dee Yoe, Ingrid Wicker, Susie Griffin, Ray Wiley

Registered Proxies: Wade Brence to Charlie Yang, John Boger to Karl Owen

Guests: Pam Sumner

Meeting Start-time: 2:00 pm

1. Approval of February 19, 2000 minutes - Motion by Dan, second by Sharon to:

   Motion 1: Approve the BOD minutes from the February 19, 2000 Board Meeting. MSA

2. Finance Report - Finance Report - it looks like we will have some excess income at the end of this fiscal year. We still need to pay staff salary and retirement, last two juniors tournaments, National meeting expenses, and the final membership report to USAV. Thus, we could have a surplus of about $10,000 at end of year. Overwhelming growth in Juniors is the cause for the surplus. Motion by Karl, second by Charlie to:

   Motion 2: Approve the Finance Report as submitted by the Treasurer. MSA 1 abstention

3. Directors & Officer's Insurance - III. Directors & Officer's Insurance - companies will not make a bid until we have 990s caught up. Those should be ready by end of May and we'll move forward.
4. Planning retreat at Blue Ridge Assembly - should start at 8 pm on Friday, June 9 and end by lunch time on Sunday, June 11. Chuck will try to get a final count on who can attend. Topics to include - getting more people involved in Board; tie-breaking procedures adjusted for uneven pools; getting more courts available; developing, training, and recruiting more officials; adjusting number of division; looking at tournament formats; evaluate the points system; to continue to work on improving the web site; Outdoor/Park issues; officiating clinics; disabled volleyball; and State Games. If anyone has other topics, forward them on to Chuck.
5. Club Raleigh Petition Update - Club Raleigh has petitioned that two players from Hitmen be allowed to play with Club Raleigh at Nationals. The Board denied the petition earlier this week by email. Club Raleigh is requesting the Board to reconsider their petition. They are down to 7 players and would have to draw from the lower age groups in their club to build their team. Much discussion followed about history behind the Rule of Two, past movements within the Region, and the impact on our Region and National rules. Motion by Marilyn, second by Charlie to:

   Motion 3: grant petition to retroactively allow Hitmen to be a part of Club Raleigh and thus be allowed to move two players to their National roster. 1-4-2 Motion Failed

6. Charlotte Latin Petition Update - this is a group of kids that have not played in Region and wanted to go play in Davis Festival. They had one girl that was too old for 16's division. Davis administration did not have a problem with allowing player to participate as long as the player was not an impact player and did not take a spot from someone else. Chuck investigated the situation and the player is actually the 11th or 12th player on the team and should not impact their level of play. We have granted them an age waiver so that they can play at Davis Festival.
7. Frydrych Tournament Awards update - Karl called Chris on Friday to get an update and left a message. Chris has not returned call yet. Two teams kept the money and two teams returned the checks to get awards. Karl will continue to monitor.
8. WCVC Tournament Awards update - Awards were not given to winners at WCVC tournament and we heard some complaints from the teams. Dan reported that the awards are being printed and shipped out to the teams shortly.
9. Boy's 12's report - the Cary YMCA boys teams were featured on a news report in Raleigh. A reporter happened to be at a junior girls tournament where the boys were playing and where they actually won their first match. The local news decided to do a feature on them. We will attempt to get a copy of the feature to use for future publicity and player recruitment.
10. Junior Coach background check information - we have come across two sites that would make it much easier to check our coaches backgrounds - www.123nc.com and www.safehands.com Chuck, Dan, and Kevin will continue to investigate using one of these types services in future to screen our coaches/employees.
11. Employee Retirement Fund update - Chuck is working with the accountants to set up the retirement plan for Kevin. He will keep the Board informed.
12. Other Business -
    • Regionals Report - Cathy submitted a written report and Regionals seemed to be a success. We had 100% participation in Men's Bronze. We did not lose any money. Discussed at length the Team Connections sponsorship and its impact on the budget, the adults, and the juniors. We will continue to evaluate their sponsorship against the final numbers.
    • Sport Court Payments Update - We are unable to get in touch with Phil Wagenblast about the situation. We have not received a payment in several months. Chuck will see Phil out at the National meetings and will determine where to go from those discussions.
    • Piedmont area facility - since Barber Park may be replaced in future, there are some serious discussions with a group in Greensboro that has a 60,000 square foot facility. Room for 14 courts, but may have less and put some tennis courts in. Has office space, meeting space, and clinic space. Tremendous potential. Chuck will keep us updated.
    • USAV meetings are coming up in Columbus, OH at end of May. Chuck, Fred, and Kevin will be in attendance. Chuck will check with John and Ingrid to see if they are able to attend.