Attendees: Chuck McCracken, Karl Owen, Craig Lenniger, Charlie Yang, John Boger, Dale Hartough, China Jude, Ray Wiley, Susie Griffin, Marilyn Thompson, Wade Brence, Bill Shook, Kevin Wendelboe

Non-Attendees: Dan Pickett, Greg Adas, Ingrid Wicker, Sharon Biggs, Mike Yoe, Fred Wendelboe

Guests: Michelle Wood

Meeting Start-time: 7:35 pm

1. Agenda - Chuck went over agenda and what he hoped to accomplish this meeting.
2. Approval of October 15, 2000 meeting minutes. Motion by John, second by Dale to:

   Motion 1: Approve the BOD minutes from the October 15, 2000 meeting of the Board. MSA

3. Treasurer's Report - Tabled until next meeting as Dan was unable to make it due to Family emergency.
4. Director's & Officers Insurance Report - Tabled until next meeting (Dan).
5. Credit Card payment system for the Region - Karl has looked into PayPal service and would like the Region to use that or find a similar system where we can accept credit card payments. Motion by Karl, second by John to:

   Motion 2: Investigate and enter into a short-term commitment to begin accepting credit cards in the Region, the costs of which would be passed along to the members that use it. We would evaluate the usage of this through May and decide whether to continue at the summer retreat. MSA

6. Sport Court Update - We have not been able to get any response from Bergen as to how we can get the courts back. Dale contacted a lawyer about what we can do through the courts to get them back. If we go that route the costs could be significant. Chuck thought we might be able to send them a certified letter to them that we would like a response about how we can get our courts back and if we don't get a response we will pursue legal action against them. Motion by John, second by Charlie to:

   Motion 3: Send a certified letter to Bergen asking for a response on how we can obtain our courts back or they will face legal action. If they do not respond, a lawyer will be contacted to send them a letter telling them they face court action without a response. The costs for this will be covered by East Carolina Juniors, but will be deducted from what they owe us under our original agreement (up to $1000). MSA 1 abstain - Dale

7. Membership Fee Waiver for non-elected Board member - we are in transition to possibly approving new Bylaws where we have much more representation in the lower levels of the Board. We need to decide whether we should be paying for their membership dues? We will talk about it in Divisions and possible a retreat topic.
8. Region Events Director - Chuck has written down some ideas about this and will take it around to the Divisions to discuss it. Craig also suggests identifying a person be hired to run all of the special programs/events that go on in the Region. This person is to be paid out of the money that they bring in to the events - say a 10% fee of money they bring in plus a set amount to come out of the event revenue budget. Is this a concept worth developing? Answer was yes. Craig will work on a more formal proposal on what this position will entail and how it will be paid for.
9. Junior Division Items:
   1. Beach Camp/Tournament Update - set for June 20-22, 2001 in Atlantic Beach. Tournament will run 23-24. Craig will have flyers and stuff prepared by the next meeting. We'll put something in the next newsletter about it. We have people in the area helping us with sponsors.
   2. High Performance - Beach won't happen this year as a manual will not be prepared by National office in time. If we are going to do the Indoor team we would need to identify a head coach by February 1. Joe Sagula has been approached but his summer schedule might be tight. We also should offer other people the chance to apply to coach these teams. We would need to decide which teams to offer? Camps could be held in period May-August but may want to hold it early so we could use the camp to select a team to go to the Team Cup competition. Could also invite in other Regions for competition.
   3. Region Youth Team Cup Competition - would have to send someone to a meeting in Colorado Springs in March/April to learn about these programs. We would probably want to tie this in with the High Performance Camps/Teams.
   4. All-Region reconsideration - Coaches at the Meeting on November 18 said they wanted to have an All-Region team. They indicated that they would participate this season in the vote. Chuck suggests that we bring it back but have a participation requirement both per tournament and per season. Chuck suggested the numbers of 75% of coaches must turn in a ballot per tournament and 75% of the tournaments during the season must meet the 75% participation goal. Ballots must be turned in the day of the tournament. We can list teams that do not vote on the web site to try to put public pressure on them. Everyone agreed that we should do this and put the onus back on coaches to keep the All-Region team alive.
   5. Age Waiver request - Player with birthdate in June wanted waiver to play with 14's. Denied as it was not close enough to cutoff (Sept 1) and player not from a developmental area (criteria initially established for waivers).
   6. Club Registration Deadline Waiver Request - after much debate it was suggested to make a second deadline that between December 1-January 1 Junior teams can form a club with a $200 annual fee. Thus, the fee would be $200 to establish a club by January 1. The Early Bird Club Fee would be $60. Motion from committee to:

      Motion 4: Establish a January 1 deadline for Junior teams to form a club with a $200 annual fee. MSA

   7. Facility Grant Request of $2200 from Carrington MS to help them refinish their floors. Junior group agrees that we should fund this request and will bring it before the board. Motion from Division to:

      Motion 5: Issue a $2200 grant for Carrington MS to resurface their gym provided the work is done over the Christmas holiday. If they cannot complete work in time for our tournaments in January, they must submit a regular Grant Request by the March 1 deadline. MSA 9-1

   8. Club IMPACT clinic - should they pay for their manuals? Region should pay for the books for new coaches but those that already are certified should be charged if they want a book ($10 was thrown out as a figure to charge). All agreed.
10. Adult Division Items:
    1. Facility Grant request - will defer to Juniors
    2. Team Disbandment - Allowed by email. Players have either been picked up or had memberships refunded.
    3. Division assignments - will have one pool Gold Division, will move bottom three Silver teams to bronze each tournament to have two pools. They will keep their Silver points. This is a trial and still reserve opportunity to move teams permanently.
11. Officials Division Items: Division had not seen the proposal that Charlie worked on, so they will continue to discuss it and bring forth a firm proposal next meeting.
12. Other business - China informed the group that she did resign from UNC-Wilmington. Said if anyone is interested in applying the deadline is soon. She's hoping to stay in the area.
13. Next Meeting - Jan. 19 at Guilford at 7:30 pm.
14. Meeting adjourned at 10:03 pm

ACTION ITEMS:

• Official's Division - finalize Reimbursement policy for Official's travel
• Dan - distribute Treasurer's Report to Board and get bid on Director's and Officer's Insurance policy.
• Dale, Craig, Susie - continue preliminary planning for Junior Beach Championships
• Karl - investigate credit card options and enter into short-term agreement to accept credit cards.
• Craig - develop job description and funding budget for Event Director position.
• Chuck, Dale - contact Bergen by certified letter and follow-up with lawyer if needed.

Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

Last Updated: Monday, 11-Dec-2000 12:17 EDT