Attendees: Chuck McCracken, Wade Brence, Karl Owen, John Boger, Mike Yoe, Dee Yoe, Susie Griffin, Chris Lockwood, Marilyn Thompson, Cathy Edwards, Greg Adas
Non-Attendees: Janet Perry, Sharon Biggs, Fred Wendelboe, Kevin Wendelboe, Amber Fulk, Dan Pickett, Bill Shook, Ray Wiley
Registered Proxies: None
Guests: Chris Frydrych
Meeting Start-time: 9:10 am
I. AAU/Facility update - The former roller hockey building in Winston-Salem needs some repairs and upgrades, and the price will undoubtedly drop. Group is still meeting to discuss options and Chuck and Kevin will continue discussions with them.
II. Approval of August 15, 1999 minutes. John questioned the discussion of VII. Playoff Officiating policy. The net agreement is that no policy changed. Motion by Chuck, second by Wade to:
| Motion 1: Approve the BOD minutes from the August 15, 1999 Board Meeting. MSA |
III. Officiating Clinics - Should the Region host any clinics? BOD said no at the retreat. Discussed the motivation for clubs to host clinics? One idea is to hold a clinic in the morning and a friendship tournament in the afternoon/evening. Kevin will contact major clubs and request committed dates for officiating clinics. If we do not receive dates from the clubs in a timely fashion, we will consider Region run clinics.
IV. Division Breakouts:
Adults: Reviewed Registration Packet - John Boger will provide changes to Kevin. Men's Open vs Gold. Chris would like to see Open tournaments (as opposed to Gold). Division discussion segued into a discussion on marketing: What about planned mixed adult/junior tournaments? What about a membership discount for players/teams who bring in new players/teams? Chris Frydrych discussed tournament scheduling and his problems with committing to rent gyms without having a commitment from the Region. NCCU has been refinished, but is very costly. Cary is building a four-court facility. Chris wants to host AA Zonals. Motion by Karl, second by Susie:
| Motion 2: For the 1999/2000 season only, Chris Frydrych will be granted two dates of his choosing to be treated in the same way as other long standing tournaments (DVC, WCVC, Gastonia). He will receive early confirmation of the dates to allow him to secure facilities. Motion passed, 9-0-0 |
V. Alcohol at tournaments - We will add a point of emphasis in letter to tournament directors reminding them that alcohol use is a code of conduct violation and must be reported so that it can be sanctioned.
VI. Injury policy - update to the Injury policy was deferred until the next meeting.
VII. Due Process Policy - Motion by Karl, second by Greg to:
| Motion 3: Approve the revised due process policy as amended with three grounds for appeal. (See Appendix A) MSA 9-0-0 |
VIII. Border policy update - we have agreed with Palmetto on the fees to be charged for out-of-Region participants in each Region's clinics - $15 for officiating clinics and $25 for IMPACT clinics. We cannot come to an agreement on how to handle registrations. Palmetto wants a 60 mile border zone where teams/individuals can register where they like. This is unacceptable to us. Chuck will relay this to them and contact ROD vice-president Dave Spencer for ROD help once again. Barring agreement, we feel registrations should be handled as they are always supposed to be handled - Regions must get permission from the host Region before registering out-of-Region teams.
IX. Internet Project update - Motion by Karl, second by Chris Lockwood to:
| Motion 4: Use www.CarolinaRegionVB.org as our new URL. MSA |
X. Future Meetings - Saturday night Jan. 22nd, 7:30 pm - Triangle area; Friday night Feb. 18th, 7:30 pm - Charlotte.
XI. Board members should obtain the BTI PIN list from Kevin.
XII. Meeting adjourned at 12:05 pm.
(Doesn't open until 1:00 pm, so no need to be early) Take I-40 to exit 266 (Hwy 86). Go South into Chapel Hill approximately 2.5 miles to Estes Drive. Turn left on Estes and the library entrance will be on the left in 1.2 miles. If you reach Franklin Street, you've gone too far. Alternate Directions (from Raleigh): Get off I-40 at the Hwy 54 Chapel Hill exit. Take 54 to 15-501 North. Turn left onto Estes Drive at the first light (at University Mall). Take Estes across Franklin Street and the library is on the right, 1 block north of Franklin. If you will be unable to attend, please send your notification and proxy to the Region Office by noon on Thursday, October 14, 1999.
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ACTION ITEMS:
The following was approved by the Board of Directors to be accepted as our new Due Process Policy.
The following procedure is to be followed when a complaint is lodged against a Carolina Region member for violation of the Code of Conduct or other rules violations.
The Commissioner, or an Associate Commissioner designated by the Commissioner, gathers pertinent information and makes a ruling. The ruling may range from no action to suspension of membership. The ruling must be issued within five (5) days of the receipt of the complaint. If a sanction is imposed, notice of the sanction must be sent to the sanctioned member by certified mail (return receipt requested).
The sanctioned member may appeal the ruling to an Ethics and Eligibility Committee. Such appeal must be made within ten (10) days following receipt of the notice of sanction. The sanction will be enforced until notice of appeal has been received. When notice of appeal is received, the sanction is set aside until a hearing is held.
An appeal must be based on one or more of the following criteria: 1) A dispute of the facts of the event. 2) Improper application of the due process policy. 3) A dispute of the severity of the sanction.
The Ethics and Eligibility committee shall consist of one member from each of the following groups: 1) The Commissioner and Associate Commissioners (excluding the individual who made the initial ruling); 2) A Board of Directors member not in group 1; 3) A division representative. The committee shall be named by a member of group 1 above who did not make the initial ruling. Factors to be considered when assembling the committee are conflict of interest, availability, and appropriateness.
The Ethics and Eligibility Committee shall be formed and the hearing shall be scheduled in consultation with the sanctioned member and other interested parties. The hearing shall be held no later than at the first regularly scheduled Board of Directors meeting following receipt of the appeal.
A final appeal may be made to the full Board of Directors at the above mentioned meeting.
Return to Section VII of minutes.
Maintained by Kevin M. Wendelboe crvb@ix.netcom.com
Last Updated: Tuesday, 21-Dec-1999 17:10 pm EDT