Attendees: Chuck McCracken, Mike Yoe, Dee Yoe, Cathy Edwards, Karl Owen, John Boger, Kevin Wendelboe, Susie Griffin, Sharon Biggs, Greg Adas

Non-Attendees: Janet Perry, Fred Wendelboe, Wade Brence, Amber Fulk, Dan Pickett, Bill Shook, Marilyn Thompson, Ray Wiley, Chris Lockwood

Registered Proxies: Wade Brence to Mike Yoe, Amber Fulk to Cathy Edwards, Susie Griffin to Mike Yoe (after 3:30 pm)

Meeting Start-time: 1:15 pm

I. Approval of September 12, 1999 minutes. Motion by Karl, second by Susie to:

Motion 1: Approve the BOD minutes from the September 12, 1999 Board Meeting. MSA

II. Finance Report - Since Dan was not in attendance and did not submit a report, we will discuss at next meeting.

III. Director's & Officer's Insurance - Will wait until next meeting when Dan is available.

IV. Facility/AAU Update - AAU Group and Chuck have met with the owners and local YWCA about purchasing the Sports Arena in Winston-Salem. It is looking as if the YWCA will buy it and own it outright with agreements with the AAU and the Carolina Region to run programs in there. We may still be able to have our office there. Chuck feels it is heading into a direction that it is more reasonable for our Region at this time.

V. Facility Grant Committee Report - Since Marilyn and Bill were not in attendance and have not submitted a report, this will be discussed at the next meeting.

VI. Officiating Clinics - WSVBC will have one Sunday, November 14. Juniors are working on a clinic on December 4 in Hickory and December 11 in Chapel Hill. Marilyn is working on that. Cathy will get with DVC leadership to set a clinic for their club. WCVC is working on dates. We're also waiting on confirmation from Official's Division on the format and content of clinic.

VII. Approve Operating Code Update - most of the changes were just updating the policies we have already made for this season. Discussed injury policy changes. Karl will update the injury policy with suggestions and send to Board by email for final approval.

VIII. Approve Adult Tournament Director's Handbook Update - adults never approved what the pool play format would be for the coming season. Also a question of whether head to head match results in pool play can decide a tie between the teams to get into the playoffs. Motion by John, second by Karl that:

Motion 2: Adults will play matches in all pool play. 4-team pools will be best of five and 5-, 6-, 7-team pools will play best of three. MSA

Motion by John, second by Cathy that:

Motion 3: We will use the National tie-breaking policy except when two teams are tied for the last playoff spot, if there was a winner in the head to head pool play match there will be no playoff between the teams. MSA

IX. Approve Revised Due Process Policy - discussed the new Due Process policy and any changes needed to the updates Kevin made to it. Decided to rename one section "Violation of the Code of Conduct". Will move the appeal process to end. Kevin will make the changes suggested and send the final draft to the Board for review and voting online.

X. Border Policy Update - we will follow the USAV Guide book. Teams will register where the team rep resides. Chuck will work within ROD to change the wording in the Guide.

XI. Internet Project Update - we are online with www.CarolinaRegionVB.org Now all it does is point back to our page on Charlotte's Web. We will have listserv capability so that we can send out announcements easily to teamreps, officials, scorekeepers, and Board.

XII. Sponsorship proposals -

1. There is a Ball proposal out there from Baden about providing some balls to us for Regional Championships in return for us buying $1500 worth of balls that we could sell to our membership. Chuck will continue talking to them, but deal doesn't seem advantageous to us right now.
2. Team Connections - They want to be sponsors for our Juniors - will provide polo shirts for our staff and buy awards for our Regional Championships in return for free advertising and a free season vendor license. We may want to try to cut a deal where we get clothing from them instead of money. Chuck and Kevin will continue discussions with them, but it is something we would like to pursue.
3. PowerWorks ISP deal through USAV. If we put a banner on web page and put an ad in the newsletter we have opportunity for $1 per member per month that use their service. Agreed that we should pursue.

XIII. Representative to ROD Meetings October 6-8, 2000 - Chuck can't go, so Karl will look at his schedule and then if he can't we need to pick someone else.

XIV. Other Business - Bill Shook has some interests for creating a High Performance program in Carolina Region. USAV has produced some templates for Regions to use. Juniors need to get some feedback from Junior Coaches on East-West divisions, and skill levels at the November meeting.

XV. Next meeting - Saturday, December 4 in Chapel Hill. We'll check with UNC to see if we can use meeting space.

XVI. Motion to by John, second by Karl:

Motion 4: To adjourn the October 17, 1999 meeting of the Board Of Directors at 4:10 pm. MSA

ACTION ITEMS:

• Chuck and Kevin - continue monitoring negotiations for purchase of the facility in Winston-Salem and negotiate program space for Carolina Region if possible.
• Dan - get bid on Director's and Officer's Insurance policy for Board.
• Bill and Marilyn - Finalize facility grant recommendations for the 1999 season and present recommendations at next meeting.
• Karl - revise injury policy and email to Board for final approval.
• Kevin - revise Due Process document and email to Board for final approval.
• Chuck - follow-up and negotiate with Baden on volleyball sponsorship proposal.
• Chuck and Kevin - negotiate with Team Connections about sponsoring Carolina Region.
• Karl - check schedule to see if he can attend the Oct. 6-8, 2000 mid-year meetings.

Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

Last Updated: Tuesday, 8-Feb-2000 8:19 EDT