ATTENDEES: Fred Wendelboe, Mike Yoe, Dee Yoe, Susie Griffin, Kevin Wendelboe, Amber Fulk, Dan Pickett, Wade Brence, Karl Owen, Marilyn Thompson, Bill Shook, Chuck McCracken

NON-ATTENDEES: Greg Adas, Sharon Biggs, John Boger, Janet Perry, Cathy Edwards, Chris Lockwood, Ray Wiley

GUESTS: Mike Fulk, Terry Pickett

Meeting began at 2:02 pm

I. Motion by Dan, second by Karl to:

Motion 1: MSA Approve February 19, 1999 minutes. 9-0

II. Treasurer's Report:
Treasurer's Report - Still have some expenses to pay in this fiscal year - Junior Regionals, office staff. We are projecting to end with a positive cash flow. Motion by Susie, second by Mike Yoe to:

Motion 2: MSA Approve the Treasurer's Report as presented by Dan 8-0-1

III. Jeff Hoppen has decided to resign his Scorekeeper's Chair position. Jeff has recommended and discussed with Dee Yoe as his replacement. Dee has accepted and Chuck has appointed her the new Scorekeeper's Chair.

IV. Janet Perry has agreed to take over the Secretary position as appointed by Chuck.

V. We have received some rebates from the USAV Added Earnings Program (transnational, VISA, PAVO) totaling $463.77

VI. Director's & Officers - We are at point with our Form 990s where we can pursue some bids for insurance coverage. Dan will pursue.

VII. Bylaws update - Chuck's lawyer has had a chance to look at. Says our bylaws are in good shape. He's checking on consistency in terms of number of members on the Board. He thinks we may not need to file our new bylaws with the state. We would just need to make sure our bylaws don't contradict our Articles of Incorporation.

VIII. Adult Regional Championships - 79 teams at end of season. 76 were eligible to play in Regionals (due to # of tournaments they played in). Of 76 eligible, 60 registered to play in Qualifier/Regionals. Very good participation. Some divisions had less participation so we will be looking at that at retreat. Karl thanked everyone for coming out and helping the administration of the tournaments especially John Boger for securing gyms and handling tournament administration.

IX. Junior Regional updates - Marilyn thanked everyone for going and helping out. Have not heard much yet as we just played the day before. Sounds like everything went fine. 18 Open seemed especially competitive as semis and finals all went three games.

X. Penalties/Petitions/Requests - Adults
A. UNC Team Wham! - player movement. They did not register as a club due to oversight by club. One team is going to Nationals and have already moved two players as allowed by National regulations. They would like Region to recognize them as a club so they could move one of their players to their National team. Board agreed Chuck should sign off on the team up to a roster of eight if composed entirely of UNC players.

B. Hi Neighbor Sanction updates - Ohio Valley team - the player that caused the disturbances has lost his playing privileges for this year and is on probation next yearin the Ohio Valley Region. The team is also on probation. Old Dominion team had similar outburst and similar penalties. Chuck would like us to honor their bans by not letting them participate in our Region next season. A UNCA team registered late and told Jeff they were USAV registered but they were not. Chuck is working with Jeff Joyce on identifying who did the misrepresenting and will come up with a sanction in conjunction with Jeff.

C. Update on complaint against Mike Fulk and Brian Koontz - information was sent out to all parties. We asked for available dates for a hearing. Chuck would like to revise policy at retreat to make it a better process for all involved. For complaints outstanding - due to lack of responses, we will issue the sanctions and the accused will have right to appeal. This is in order to get these issues behind us. Need to decide who will issue the sanction? It was decided the Review Boards already in place will get together to decide any sanctions and get these resolved as quickly as possible.

Penalties/Petitions/Requests - Juniors
A. Refund request from Joe Pike - First Flight 14's had to disband at beginning of the year before playing any tournaments due to players leaving and joining another club. Motion by Karl, second by Marilyn to:

Motion 3: MSA Refund the membership fees paid by the players on First Flight 14's that were not able to play due to disbanding before the season began. 8-0-1

Motion by Karl, second by Susie to:

Motion 4: MSA Refund the $50 Team Fee paid by First Flight 14. 8-0-1

B. We had some third-place in pool teams leave before playoffs at Juniors Regionals. We have fined ECJVC-Lightning $100 and they will be ineligible to register next year until paid. We will also be sanctioning Fayetteville Jammers for leaving without officiating from 18 Open Regionals on May 1.

XI. Officials:
How do we want recognize the outstanding junior officials and teams? We will publish in the newsletter and on web site. Will work on appropriate award for next year.
Update on complaint against David Mabe. We will handle the same as Adult Review Boards. The Review Board in place will meet and come up with any necessary sanctions.

XII. Region logo:
Do we want to update it? Have a contest? The place that does our t-shirts would be willing to turn one of our t-shirt designs into a logo. We need to set a course of action to begin the process. Suggestion is to go the more professional route and copyright it so it is ours. We will ask in the next newsletter for members to submit and ideas they may have for a new logo.

XIII. Facility Grant Applications:
We do have an application in and also have a holdover from last year. We need to decide if we are going do this. It was decided that if we have a surplus, we should consider any applications that have merit. Marilyn, Bill, and Susie will form committee to look at applications.

XIV. National Playday was canceled on May 8th. We need to decide if this is something we want to do and plan better for format and date to hold.

XV. USA Men's Tour Update - there was miscommunication on what they wanted from us. Turned out they wanted us to put it on and they would help us (not vice versa). Due to timing in our Region, we passed on it.

XVI. Atlantic Zone AA was canceled due to lack of entries. Sets may have some interest in hosting Zonals next season in our Region.

XVII. Men's Final Four TV schedule - Chuck has information on that if anyone has interest in it.

XVIII. NWPVL - Women's Pro League - Supposed to be a big kickoff for new league in various cities across the country. Charlotte was mentioned as one of the cities, but no one heard anything on the designated day.

XIX. Commendations:
To Kevin for work with the web site
To Cathy Edwards - for assistance towards DVC-Killer Jazz
We received a nice letter towards Region from William Hoyle for their experiences.

XX. Other Business - Bill wants to get All-Region teams and MVPs together to have a playday/training event for them during the summer. Recommendation to try to get it planned effectively for next season.

XXI. Next Meeting - June 12-13 at Koury Convention Center, Greensboro

XXII. Meeting Adjourned - 3:29

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Last Updated: Saturday, 18-Dec-1999 12:10 pm EDT