CAROLINA REGION/USAV BOD MINUTES

January 23, 1999 - Finley Forest Clubhouse, Chapel Hill
Submitted by: Kevin Wendelboe, Office Manager

Attendees: Chuck McCracken, Karl Owen, Wade Brence, Cathy Edwards, Susie Griffin, Ray Wiley, Marilyn Thompson, Jeff Hoppen, Fred Wendelboe, Kevin Wendelboe, Bill Shook, Chris Lockwood, Dan Pickett

Non-Attendees: Regina Brown, Mike Yoe, Amber Fulk, John Boger, John Coulter

Registered Proxy: John Coulter to Karl Owen, John Boger to Karl Owen

Guests: Charlie Yang

Meeting Started - 7:40 pm

1. Approval of December 5, 1998 minutes: Motion by Karl, second by Wade to:

Motion 1: MSA Accept the minutes from the December 5, 1998 minutes BOD meeting. 8-0

2. Treasurers Report:
Kevin's W-2 has been prepared and will be mailed by end of month. 1099s have been prepared and will be mailed to all that need one. No answer from IRS yet on appeal of Form 990 penalties. Currently, we're on pace for a slight loss at end of season. Chuck asked each division to look at their categories for ways to cut back on expenses.

3. Travel Policy:
Dan distributed his proposal for the travel policy. Most is his recollection of what we already have been paying for. It's a good idea to get this down in writing and approved so we can have specific policies to refer to. Several suggestions were offered. Dan asked question, "Who approves the 'approved' Region business?" Consensus was that the National-type travel is approved by the Board at the meetings. Other smaller travel issues have been decided by the Commissioner by default. It was recommended to send this back to committee (Dan, Fred, Kevin) for more updates and bring it back to board.

4. Age Waiver Policy:
Juniors handled in division. Basically decided that we would not allow age waivers per trend Nationally. However, we may allow teams to play in a lower age group (Power or Club only) if that's where they fit competitively.

5. Membership Update:
Male Regular membership is down about 90 from last year so far. Junior's membership is up slightly and Female regular is about same. Male teams are slightly down from last year.

6. Registration dispute update:
We're still waiting to hear from ROD vice-president on the dispute. They have received our views and Palmetto's. Our contention is that registering teams out of a P.O. Box is not what was intended by policy. Current policy also seems to open up possibility that other Regions can sanction events within another Region as long as the request came from one of "their" teams. Chuck will be following up with ROD and USAV.

7. Director's & Officer's Insurance update:
Dan wants to wait on decision while he's waiting on one more quote from a Raleigh firm. He'll email out information when all quotes are received.

8. Delegates to National Meeting:
Chuck must report to USAV our delegates by February 15. Amber is going and John Boger is still checking to see if he can go.

9. NGB Contact/Representative for Pan Am games bid committee:
Group in Raleigh area is making a bid for 2007. We're NGB contact for volleyball in our area. We need a contact and a player and coach. Apparently IOC has put a hold on visits due to recent scandal so we can hold off on that for now.

10. Junior Tournaments:
Due to numbers, some tournament dates need facilities. We may need to move some tournaments to adult weekends because court space is now available on those weekends, and we don't think there will be as many conflicts with adult players who coach or officiate.

11. Marketing plan update:
Karl has done some thought on subject. First part of plan is that Chris Frydrych is hosting some coed tournaments at NCCU. Barber Park may host some also. We're trying to not put barriers out there. Thus, deadline is one week before tournament, uniform requirements is lessened. Other ideas - clinics to leagues, post cards to past members. Anyone with additional ideas, get them to Karl and he'll compile to present at retreat.

12. Petitions/Requests - Adults

  • WSVBC-New World Order R&B Attack will be moved to Men's Gold at first available tournament based on the results of their recent tournaments.
  • Prolend - want to be allowed to play BB at Hi-Neighbor and out-of-Region play - Motion from division:

    Motion 2: MSA To deny Prolend's petition to play BB at Hi Neighbor and Out-of-Region play. 11-0

  • Up Late - be allowed to play BB at Hi-Neighbor and out-of-Region play - Motion from division:

    Motion 3: MSA To grant Up Late's petition to play BB at Hi Neighbor and Out-of-Region play. 11-0

  • Other Issues:
    Women's Bronze on Feb. 6 has 15 teams entered with only two courts available. Susie and Chris are still trying to get another court(s) in Raleigh. If that fails, the 1st 10 entered will play and the last five go on waiting list. All-Region ballots returned to office were distributed to Reps. Chris and Susie will split Women's Bronze duties. All other Reps are clear.

    Petitions/Requests - Juniors

  • Porter and Graham/Club Raleigh update - we allowed both girls to transfer and play with Club Raleigh 15-1 in the January 16 tournament. One of the girls on the disbanded First Flight team has been picked up by another team.

  • Petition from Tyler Durham to be released from Triad - Motion from Junior Division :

    Motion 4: MSA To grant Tyler Durham's petition to be released from the Triad JOVBC. 11-0

  • Petition from Randolph Rampage for refund of January 2 tournament, which they pulled out of late - Motion from Junior Division:

    Motion 5: MSA To deny Randolph Rampage petition for refund. 8-0-3

  • Petition from West Forsyth YMCA (boys team) - Is only able to play in two events. Would like reduced fees. Motion from Junior Division:

    Motion 6: MSA To allow West Forsyth boys team to join at a $10 Individual fee and a $55 team fee. 10-0-1

  • Player with Insulin pump situation - Junior Division feels we need letter from parents acknowledging risks and releasing Region and any officials at tournament that allow the girl to play from liability. Would need a letter from doctor stating its ok to play, where pump should be positioned (inside or outside uniform). Chuck will contact Margie and ESIX to see if this has come up before nationally. Our officials still have right to deny as they are the one's that may be held liable if something happens.

  • Lake Norman Hurricanes (age petition) - consensus of Junior Division was that we should deny all age waivers as we had denied four previously. However, we may later revisit all teams that had requests and may allow them to play in a lower age division if that is where they fit competitively. They will have to play in their assigned division at least once before being evaluated. Motion from Junior Division:

    Motion 7: MSA To deny Lake Norman's age waiver petition. 11-0

  • Raleigh Volts (age petition) - See rationale above for Lake Norman. Motion from Junior Division:

    Motion 8: MSA To deny Raleigh Volt's age waiver petition. 11-0

  • Automatic petition for all teams that withdrew from January 2 tournament as there was bad weather during the day. Junior Division felt that we can not refund money based on "predicted weather". All tournaments were held and weather did not turn bad until the afternoon. Motion from Junior Division:

    Motion 9: MSA To not award refunds to teams that chose not to attend the January 2 tournament. 11-0

    13. Officials Division:
    Division would really like to eventually get to club clinics mainly. Experienced clubs/teams (3+ years) get clinician with quick rules update and take 2 tests and get out in 3 hours or so. Any Region clinics would be based on skill levels. Ray will continue to update his clinic proposal to give at the retreat. Ray's looking at candidates for Junior National. He's got Wade in mind and will evaluate Ron Weigand at the January 24 men's tournament. We'll be ordering shirts to give to our Junior Regional girl's officials. Ray's identified 6 girls already for this designation and they will be recognized in newsletter.

    14. Adult Division sizes:
    Division does not feel we will have a problem with current sizes given upcoming tournament slate.

    15. Adult Qualifier & Regional Championships:
    Current status - Qualifier: Fetzer (5 courts), Barber Park (4 courts); Regionals: Barber Park (4 courts x2 days), need four more courts. Cathy will attempt to obtain four courts at UNC-G for Regionals. Chuck indicated Guilford might be available on April 10 if we need it and can provide tournament director. Karl responded that Division Reps will run their Division Qualifiers and Division Reps will assist with Regionals.

    16. NCCU Juniors Tournament Concerns:
    Majority of problems originated as officials were inexperienced and team(s) making complaints were new to our tournaments. As point of clarification, tournament directors do have authority to get matches back on format as set forth in Coaches' Meeting if one (or more) pools start play with a different format.

    17. Other Business:
    Bylaws revision update - lawyer has called and is ready to meet with Chuck.
    When getting requests for information - you can inform them about our web page, inform them about fax-on-demand, or refer them to Office for additional information.

    18. Next meeting - February 19th - 7:30 pm - Kevin will get a meeting room/rooms in Charlotte. Board should contact Kevin by Wednesday if they want a room.

    Meeting Adjourned - 10:57 pm

    ACTION ITEMS:

    NEXT MEETING: Friday, February 19, 1999 in Charlotte at 7:30 pm.

    A meeting room will be reserved in the Charlotte area for the meeting. Board members desiring a room for the night should notify Kevin as soon as possible. An update will be emailed/mailed once location is known.

    If you will be unable to attend, please send your notification and proxy to the Region Office by Thursday, Feb. 18.

    Back to Carolina Region's Home Page

    Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

    Last Updated: Saturday, 18-Dec-1999 12:10 pm EDT