Attendees: Chuck McCracken, John Boger, Chris Lockwood, Cathy Edwards, Greg Adas, Kevin Wendelboe, Wade Brence, Karl Owen, Bill Shook, Amber Fulk

Non-Attendees: Janet Perry, Fred Wendelboe, Dan Pickett, Marilyn Thompson, Ray Wiley, Mike Yoe, Sharon Biggs, Susie Griffin

Registered Proxies: Marilyn Thompson to Kevin Wendelboe

Meeting Start-time: 7:40 pm

I. Approval of October 17, 1999 minutes - Motion by Karl, second by Wade to:

Motion 1: Approve the BOD minutes from the October 17, 1999 Board Meeting. MSA

II. Finance Report - Dan did not submit before the meeting. Kevin will ask Dan to send out by email so we can look at it since we haven't seen one in two months.

III. Directors & Officer's Insurance - we will wait for update from Dan.

IV. Facility/AAU update - YWCA of Winston-Salem now wants to buy the facility and it will become a part of YWCA and they will have control of facility for their programs. They want the AAU group to be a part of their YWCA and sponsored by them. It might be an opportunity for a local volleyball group to step in and be a part of the YWCA program but doesn't seem like Region involvement is good fit (other than possible tournaments). YWCA is wanting to start building another building adjacent to site and may start capital campaign soon. Also Chuck mentioned that there is currently a nice warehouse for sale in Greensboro that would make an ideal volleyball facility, but it would cost a great deal of money.

V. Facility Grant Committee Report - Committee has investigated what the Rutherfordton group wanted the money for. They initially wanted $3500, but committee feels $2500 is more appropriate. RS Central is ready to go once we approve the Grant. Motion from committee to:

Motion 2: Approve a 1999 Facilities Grant Award of $2500 grant to the Rutherfordton group. MSA

VI. Officiating Clinic - there will be a Region officiating clinic on January 16 at East Forsyth High School. We have Region Junior clinics set up for December 4 in Hickory and December 11 at Chapel Hill HS. We're also setting up another IMPACT clinic on January 22 in Greensboro.

VII. Adult Division:
A. Pool play format - there was a discussion by email on what pool play format should be. Since Chris Frydrych gave us good data on how long matches were taken, it was decided to change to the set number of games format for this first tournament. Today's tournament pools ended around 5:15 and looks like it will be a consistent ending time over the season (as opposed to sideout scoring). We will table match play format until the retreat. After a season of rally score, we can change at retreat.
B. Friendship tournament problems - we've talked to Barber Park about getting information out early about their format if different from our standard format.
C. Unaffiliated Player pool - Amber will write a proposal on how such a pool will work and present at next meeting.
D. Could be a possible problem at Hi Neighbor but it is all rumor.

VIII. Junior Division:
A. Request as whether someone that is attending a Community College but taking High School Equivalency courses is eligible to play juniors. We contacted USAV for their input and they suggested getting letter from Community College as to courses she is taking and then Region giving a waiver to play in-Region. If she will be playing outside the Region then the National Junior Division needs to provide a waiver. Our inclination is to allow her to play in-Region if she will be on a Power or Club team and is not an impact player (i.e. the existing policy we have in place about age waivers). If she wants to play on Open team we need to take petition to National Junior Division.
B. Coaches Meeting Concerns - one rep came to meeting and did not like the discussions that went on at meeting and felt like they wasted the trip. Chuck responded to them that a lot of the discussion dealt with trying to ease the travel concerns for clubs like theirs. Chuck conveyed that he was sorry that the club felt those topics weren't relevant to them. Another purpose of meeting is to give out rule books, guides, and handbooks and go over upcoming season that most clubs feel is relevant to the beginning of a new season.
C. Divisions - it was decided at meeting that divisions will be Open, Power, Club and try to have more geographic distribution for divisions. The competition levels were the important part of junior tournaments at this time.
D. Region Youth Development Camp - do we want to put a bid into hosting a Youth Development Camp? Feeling was that we should get the bid manual to at least see what is involved in hosting the camp. Bids are due Dec. 15 so we need to turn it over quickly or begin planning for next year. We can also investigate hosting our own development camp and target the next level down athlete from our state. Bill will follow-up on these items.
E. Recruiting Complaint - we got one thing from club in Henderson but what came in was kind of third-party and hearsay. Chuck has told them he needs more information on what exactly has been done and by whom. If we get that in, we'll then begin to investigate.

IX. Due Process, Injury Policy Update - due process has been approved and injury policy was not changed for this season. Clarification was made that death in family can always be petitioned to board in order to add to roster after rosters are frozen.

X. Internet Project Update - we now have a Player Board online and a signup for Region email list. Still in process of transferring current site over. That will take awhile due to current registration crunch but Karl and Kevin will continue to work on it. Karl will be looking at further interactive enhancements in future.

XI. Sponsorship proposals:
A. Baden Proposal - original proposal was not a good deal and they are not returning Chuck's phone call. Would not give us free sample to tryout. Unless Chuck hears back from them, he is assuming the deal is dead.
B. Team Connection - they have become official sponsor of Region. They will provide prizes for Adult division - 120 shirts, 36 sweatshirts, 6 sweatshirts for MVPs, 10 staff polos for Junior Regionals, promo items for Junior Championships. They will get a 1/4 page ad in newsletter, will have a banner on our web site, they had a booth at Junior Coaches meeting, and will be able to put an insert in our registration packets. All parties feel like it is a good deal for both sides.
C. PowerWorks - we mailed in signup sheet for it, but have not heard back from USAV on it.

XII. Other Business:
A. Karl is looking into being able to accept credit cards through the internet. He thinks this may not have any up front costs for us and we can pass cost onto members who use it or split the costs, etc. Karl will report on it next meeting.
B. One email complained about how early our "Early Bird Deadline" is. Chuck reminded them and everyone that the deadline is mainly instituted for us to control when we receive the flow of registrations. Due to holidays and timing of early tournaments, these deadlines need to be when they are so everything can be completed in time.

XIII. Next meeting January 22 in the Triangle area. Cathy will try to find us a place.

XIV. Adjourn:

Motion 3: To adjourn the December 4, 1999 meeting of the Board Of Directors at 9:50 pm. MSA

ACTION ITEMS:

• Dan - Email Finance Report to Board and give update on bid for Director's and Officer's Insurance policy for Board.
• Bill - Get Youth Development Camp Bid Manual from USAV and investigate what Region will need to do to host one.
• Karl - investigate how we can set up accepting credit cards over the web.
• Amber - write and distribute proposal on how a Player Pool registration option would work.
• Karl and Kevin - continue to transfer files over to the new website.
• Karl - check schedule to see if he can attend the Oct. 6-8, 2000 mid-year meetings.
• Cathy - find location for Board to meet on January 22 in the Triangle area.

Maintained by Kevin M. Wendelboe crvb@ix.netcom.com

Last Updated: Tuesday, 8-Feb-2000 9:19 EDT