Attendees: Chuck McCracken, Dan Pickett, Kevin Wendelboe, Wade Brence, Cathy Edwards, Ray Wiley, Bill Shook, Amber Fulk, Mike Yoe, Jeff Hoppen, John Boger, Karl Owen (by conference phone)
Non-Attendees: Fred Wendelboe, Roy West, Regina Brown, Dee Yoe, Chris Lockwood, Susie Griffin, Marilyn Thompson, John Coulter
Registered Proxy: John Coulter to John Boger, Chris Lockwood to Dan Pickett
Meeting Started - 9:05 am
1. Approval of August 23 Minutes:
Motion by Dan, second by Mike to:
| Motion 1: MSA Accept the minutes from the August 23, 1998 BOD meeting. 10-0 |
2. Treasurers Report:
Dan just received letter from IRS. They have assessed a penalty of $7900 for filing our 990 late. We will appeal after consultation with accountants. Currently projected to end fiscal year with $9700 net profit. Also passed out revised totals for 1999 budget that was approved last meeting. Shows about a $1700 net income. Discussed Dan getting Treasurer's report out to Board by email before meeting. Motion by John Boger, second by Wade to:
| Motions 2: MSA Accept the Treasurer's Report as presented. 10-0-1 |
3. Registration Packets:
Staff reported that Registration packets are in final preparation. Both packets were brought to meeting to be reviewed before sending next week. Asked to look at closing some loopholes in the Club Player Movement policy. After some discussion, motion by John Boger, second by Dan to add to the Club Player Movement policy for adults and juniors the following:
| Motion 3: MSA In order to make a permanent move to a roster for the Regional Championship (including Qualifiers), the player being moved must have played with that team during the season under a normal club player movement. Also, teams are limited to accepting up to two permanent moves in a season. The Board will consider petitions for extenuating circumstances. 11-0 |
4. December/January tournaments:
There has been a problem with the larger tournaments not identifying sites for tournaments they have requested to be sanctioned. We need to determine a deadline where if the host has not identified their sites, we have time to find alternative sites. General agreement was at 6 weeks before tournament, we will seek a firm commitment on number of courts they have. If need be we will begin looking to see if additional courts elsewhere can be found. Motion by John Boger, second by Karl to:
| Motion 4: MSA Institute a 6 week deadline by which time Tournament Hosts must identify the gyms they will be using. If the Tournament Host cannot provide a list of gyms, then the Region will give other Tournament Directors the opportunity to find a site for that weekend in the divisions that cannot be accommodated by the original Tournament Host . 11-0 |
5. Adult Seeding tournaments:
John reminded everyone that we will need help from all division reps to help explain policy. Everyone should be ready to answer questions and help with team placements. A letter will be in registration packet to help explain the division placement policy.
6. Proposal to use Web site to ease data entry burden:
Potential is there for Karl to get us a server for our web site. Can have forms made up to fill out membership information on web so we don't have to re-enter things. We will have total control of our own site. Everyone agrees that this is a direction we want to head.
7. Secretary for the Board:
Requirements dictate that it needs to be an existing BOD member or has served on Board. Chuck is still working on it and Chuck will accept any suggestions on the position.
8. Girl Scouts Sports Day in Charlotte:
USAV contacted us about the Charlotte Girl Scouts putting together a sports day on October 3. They were given our number to contact us about helping them with the volleyball portion. They have not contacted us yet, but we will try to get in touch with them and help them if they want it.
9. Other Business:
Do we want to reimburse any of the National Tournament entry fees to our adult or junior teams. Due to potential IRS fees outstanding and Office situation, most thought it not a good idea. Motion by John Boger, second by Wade to:
| Motion 5: MSA Not reimburse any entry fees for the Adult or Junior National Tournaments due to our current budgetary situation. 10-0-1 |
Office Situation - Fred will be retiring in November and Office will soon become a full-time residence again. Chuck, Dan, and Kevin will investigate options in moving the office to office building or provide reimbursement towards making it a true home office for Kevin.
Adjourned: 11:15 pm
(Doesn't open until 1:00 so no need to be early) Directions: Take I-40 to exit 266 (Hwy 86). Go South into Chapel Hill approximately 2.5 miles to Estes Drive. Turn left on Estes and the library entrance will be on the left in 1.2 miles. If you reach Franklin Street, you've gone too far. Alternate Directions (from Raleigh): Get off I-40 at the Hwy 54 Chapel Hill exit. Take 54 to 15-501 North. Turn left onto Estes Drive at the first light (at University Mall). Take Estes across Franklin Street and the library is on the right, 1 block north of Franklin.
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Last Updated: Tuesday, 21-Dec-1999 17:10 pm EDT