Attendees: Chuck McCracken, Dan Pickett, Kevin Wendelboe, Wade Brence, Cathy Edwards, Ray Wiley, Bill Shook, Amber Fulk, Mike Yoe, Jeff Hoppen, John Boger, Karl Owen, Susie Griffin, Fred Wendelboe, Regina Brown, Dee Yoe

Non-Attendees: Roy West, Chris Lockwood, , Marilyn Thompson, John Coulter

Registered Proxy: Chris Lockwood to Dan Pickett

Meeting Started - 1:20 pm

1. Approval of Spetember 13 Minutes:
Motion by Karl, second by Wade to:

Motion 1: MSA Accept the minutes from the September 13, 1998 BOD meeting. 8-0

2. Treasurers Report:

Dan passed out Final Budget Report for 1997/98 and the first month of the new fiscal year. Pending resolution of IRS request we ended with Net Income of $10,363.46. Question on some of the columns not being transferred correctly to new year's report. Bottom line numbers were correct, and Dan will correct the transfers. Motion by Karl, second by Susie to:

Motions 2: MSA Accept both the Final 1997/98 Fiscal Report and the First Month's Financial Report. 10-0

3. Finalize 1998/99 Operating Code:

Divisions will look at the Points Standings issue to see if we want to limit where a team that is moved winds up in the new division. Chuck, John, and Karl have proofread the document and will suggest any grammar changes to Kevin. 1999 Operating Code will be handed out as update to last year's handbook and will be on web page.

4. Sanctioning Friendship Tournaments:

We have worked with ESIX and can sanction Friendship tournaments by using modification of league form and one event membership fee along with our normal tournament sanction fees. The tournaments being planned are at Athens Drive and we have not been sanctioning tournaments in their lower gyms. Mike and Dan will try to evaluate lower gyms this coming week and Kevin will contact the tournament director and tell him that until the lower gyms are approved, any competition on those courts will not be sanctioned.

5. Atlantic Zone Adult Tournaments:

A schedule has been set up of AA tournaments along the East Coast as a way to try to get AA tournaments going again between Regions. Hi Neighbor is on schedule. There is room on schedule for more events if we want to try to get another one on. Kevin will place schedule on web page so our AA teams have access to it.

6. Annual Meeting Dates and Competition:

We have the dates of the meetings now in San Jose. We should try to identify those that will be attending for us so we can go ahead and get reservations made now when flights should be cheaper. Board agreed that Chuck, Kevin, Jeff, Ray, John Boger, Amber, and Bill should check their schedules now to see if they can attend the meetings. These individuals can go ahead and book their flights if they can attend. Karl is backup for adult player rep.

7. Region Volleyvan:

Fred thinks we should investigate following the national concept where we train someone to go around to the areas in the state that we aren't reaching right now. He doesn't mean we actually need to buy a van, etc., but can train some people to go introduce groups to the game. Karl envisions putting together all the equipment (balls, nets, etc.) in one place that we can get to, putting together a training program and train the people to run it, and then identifying the groups that we can contact about this program. Possibility for grants from foundations to start our program.

8. USA Volleyball VISA Card:

Opportunity for us to make money by signing our members up for the First USA VISA card. We would get money back from each approved application that First USA receives as well as percentage of purchases made with card. Karl will look over the materials and see if we want to proceed.

9. Other Business:

A. Great Eight Tournament - we need to decide if we will be paying that tournament more than the original $250 we agreed Decided that $250 is level we're comfortable with at this time.

B. Secretary - still need to find someone for position as this is part of the Executive Committee. Discussed finding someone who meets the criteria for position and, if necessary, find a recording secretary who wouldn't be a voting member of the board.

C. Need to decide if we will reimburse the previous Ref Chair that had resigned in May, but still attended the National meetings. The Region had already made arrangements to have the meetings covered by someone else. Motion by Karl, second by John:

Motion 3: MSA The Region will only reimburse expenses for Region business/travel when the travel/business was approved by the Commissioner and/or Board in advance. 12-0

Motion by Karl, second by Dan:

Motion 4: MSA That we do not approve reimbursement for expenses to the previous Ref Chair to the National meetings in Tucson. 6-2-4

D. Fred made another appeal for help with the Special Olympic World Game next June 26-July 5. Biggest sporting event in the world. Need Court Managers, Supervisors, Administrative help. Volunteer forms available from Fred or on Special Olympics web site.

E. Do we want to get Directors & Officers Insurance. It's in budget. We now have a Form 990 so we should be able to get it. Chuck said we should go ahead and apply for it and get it.

10. New Business:

Adult Division Report:

• Discussion of how we will handle seeding teams into the seeding tournaments and splitting them into divisions after the tournaments. As Kevin receives registrations he should keep us informed. Adult division will seed the seeding tournaments. A meeting/conference call is scheduled for Tuesday, December 15th to place teams in divisions (which means that we need the results by Monday the 14th).
• Discussion of how to split divisions. Mike proposed naming the bottom division C to avoid the stigma of being in B. Went round and round without getting anywhere on the issue.
• Select some volunteers to work with the big tournaments-Susie is in charge of the WCVC Christmas Classic. John and Karl will work with the DVC to ensure that courts are acquired in advance.
• The weekends of Jan. 9-10 and Feb 6-7 are open, although WFFY has applied for sanctions on both Sundays and Regina intends to run a Adult Zone Open tournament on February 6th and 7th. Schedule should say March 27 as Junior Saturday. March 28 is the Adult Qualifier.
• Select a committee to run the Regional Championships - The committee is Karl, John, Cathy, and Amber. Division reps are responsible for Qualifiers for their divisions and for All Region, MVP, and awards ceremonies for the Championships. All BOD members are expected to work as a gym manager for a day.

Motion 5: MSA That no team will be moved to a higher division with fewer than two scheduled points tournaments remaining in that higher classification. 12-0

Junior Division Report - discussed clinic sites, possibility of new tournament sites at St. Andrews and Bubble in Greensboro, January playday format may be pool play then reseed into another pool. No playoffs and format should be regular game and rally score (train refs). Will send letter to all clubs about forming 14's boys teams for play in Feb-march.

Schedule should say March 27 as Junior Saturday. March 28 is the Adult Qualifier.

11. Next Meeting - December 5, 1998 Chapel Hill/Triangle area. We'll work on a site at UNC and will announce when known.

Meeting Adjourned - 3:52 pm

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Last Updated: Saturday, 18-Dec-1999 12:10 pm EDT