Attending: Mike Yoe, Marilyn Thompson, Dan Pickett, Kevin Wendelboe, Jeff Hoppen, John Boger, Chuck McCracken, Susie Griffin, Annette Stanley, John Coulter, Dee Yoe, Regina Brown, Janet Perry

Non-Attendees: Matt Layko, Robyn Wesselman, Fred Wendelboe, Marion Horton, Dennis Branch, Karl Owen

Registered Proxies: Karl Owen to John Boger; Regina Brown to Jeff Hoppen (left early)

Junior Board Advisers: Bill Shook, Richard Chun

Meeting started: 7:15 pm

Agenda Items:

1. Approval of December 6, 1997 meeting's Minutes:

Motion 1: MSA To approve the December 6, 1997 minutes.

2. Treasurers Report:
Dan presented Trial Balance and Income/Expense report. Tax status: IRS waived 2nd quarter of 1995. Waiting on word from IRS for other quarters. Those on the BOD who hold 'titles' need to figure their time spent on Region business starting from 1996 and on-going and get the number to Dan. 1099's should be in the mail. If you ran a tournament for a group/club, be sure the group/club's name is on the tournament Sanction Request Form or you may receive a 1099.

Motion 2: MSA To approve the Treasurer's Report as given by Dan.

3. Division Meetings:
John Boger to submit outline of additional items covered in Adult Division discussions. Will distribute to Board as addendum to these minutes.

Junior Division discussed: (1) Granted Age Group waivers for CH Spikers 4 (2) Discussed Caper Fear roster violations and sanctions. Denied petition to waive sanctions and denied petition by Cape Fear to become an official "Club" (Player movement) in the Region. (3) Discussed proposal to run alternative scoring systems at a selected tournament, but no action taken. Proposed following motion to apply to adults and juniors:

Motion 3: MSA For cases of illegal players on teams and for cases of player movement from team to team in multiple team groups that are not registered as a 'club': (1) First occurrence/violation - $50.00 fine and rosters clearly corrected. (2) Second occurrence (which will be deemed as 'willfully breaking the rule'), $100 fine and team penalty of no advancement out of pool play. (3) Third occurance - case by case review and sanctioning.

4. Volleyball Unlimited Update:
Volleyball Unlimited may use part of their facility for a non-sanctioned event when running less than the full court usage. They have supplied a document stating the Region will not be held responsible for anything that may happen during that usage.

5. Develop policy for next season to deal with Charlotte petition:
No agreement in place yet for next season with Palmetto Region. Chuck will continue to work with Palmetto towards a policy.

6. CAP Clinic - Wake Forest:
Everything is on track for the clinic on February 6-8, 1998.

7. Personnel Committee: No actions required.

8. Bylaws Revision:
Karl has not sent final draft off to lawyer that Chuck has arranged to examine them. Chuck will call Karl to find out status.

9. Develop Policy on links to commercial sites (web page):
No action taken.

10. Nike Volleyvan:
We will request to be put on schedule for the van to visit us in the fall of 1998. Let Chuck know if you have any interest in a particular van stop.

11. Process for Jr. National and National Referee & Scorekeeper Selection:
Respective Chairs will bring recommendations before the BOD for approval early so we can properly train. Referee's did not budget to send a candidate(s) this season.

12. Special Olympics World Games:
Let Fred know if you want to volunteer to help during the Summer of 1999.

13. Other Business:
Robyn Wesselman has submitted her resignation from the Board due to job constraints. Chuck will accept nominations for those interested in Boys' development.

Dan pointed out that February 1 is cut-off date for officials to be legal. Where do we stand for teams being legal to play? When are cards going out to Juniors/Adults ? Jeff didn't know status for referees. He asked whether we can get Juniors cards?

One facility grant request from Deb Toney in Rutherfordton- Wants to purchase and install 2 court systems. She's asking for $3,000. Deadline for applications is March 1, 1998. Review of all requests will begin after that. Committee made up of - Dan Pickett, Bill Shook, Chuck McCracken.

14. February, 1998 Board Meeting:
Chuck will be unable to attend next scheduled meeting on February 20, 1998. Karl will run the meeting.

15.Next Meeting - Friday, February 20, 1998 in Charlotte at 8:00 pm: CENTRAL YMCA- 400 East Morehead St.
Ask at Desk for Conference/Board Room.

Traveling I-85 South: Take I-77 South to I-277 South. From I-277 South take the Kenilworth Ave Exit. Exit right off ramp. Right at 1st light(McDowell St). Right at 1st light(Morehead St). After 1st light, make a left onto Caldwell St, the Central YMCA will be on the right.

Traveling HWY-74 West: 74(Independence Blvd) to I-277 South, follow directions from above

Traveling I-77 South: Follow directions from I-85 South

16. Meeting Adjourned - 10:00 pm.

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Last Updated: Saturday, 18-Dec-1999 12:10 pm EDT