Attending: Chuck McCracken, Dan Pickett, Kevin Wendelboe, John Boger, Karl Owen, Robyn Wesselman, Susie Griffin, Fred Wendelboe

Registered Proxies: Annette Stanley to Robyn; Dee Yoe to Dan, Mike Yoe to Dan, John Coulter to John Boger

Meeting started: 9:11 am

Agenda Items:

1. Approval of September 21st meeting's Minutes:
Motion by Karl Owen, second by John Boger:

Motion 1: MSA- To approve the September 21, 1997 minutes

2. Treasurers Report:
Dan went over the final numbers for the 96/97 year. They hadn't changed much since the last meeting. Also included the 97/98 Budget figures that were presented to him. Chuck requested that this year's reports have a column for 96/97 year end, 97/98 Budgeted amounts, 97/98 year-to-date, Variance, and a Forecast of where we think we will end up. Motion by John Boger, Second by Karl Owen:

Motion 2: MSA- To approve the Treasurer's Report as given by Dan.

Motion by Karl Owen, second by Susie Griffin to:

Motion 3: MSA- To approve the 1997/1998 budget as proposed by Dan.

3. Division Meetings:
Due to attendance, Division agendas will be handled as entire group at end of Agenda.

4. Budget:
Handled with Treasurer's Report.

5. Travel Policy:
Wording still be worked on by Dan. He will present next meeting.

6. Independent Contractors Agreement:
Dan has not heard back from CPA on their opinion of document. May also want a lawyer to look at. Kevin requested Dan get a copy to him as soon as possible so he could include with membership cards as officials register.

7. Bylaws Revision:
Some final changes/rewording presented to Karl. Karl will make the updates and make the final version available to Board shortly. Next step is to have a lawyer look at it. Chuck will look into having it done pro bono. Board will vote on the Bylaws revision at a future meeting when more Board members are in attendance.

8. Nike Volleyvan:
Cary YMCA is interested in having van stop at their facility. Chuck knows that Matt Layko, John Coulter, and Bill Shook are trying to arrange a stop. Any others interested should contact Chuck. As far as we know the dates the van will be here are November 15-20.

9. Official's Clinics, Dates, and Sites:
Still need a site for the Nov. 9 clinic in Raleigh; the Dec. 6 Joint Adult/Junior in Asheville; the Dec. 7 Junior clinic in Raleigh/Chapel Hill; and the Dec. 13 Junior clinic in the Triad/Charlotte area. Also need November 22 meeting site for Coaches' Meeting in Greensboro. Dates coming up fast and need to get them lined up so we can publicize it.

10. Volleyball Unlimited Request:
Chuck has not heard back from Kent Paul on the matter. Will update Board when he finds something out.

11. Office Computer and Copier:
Dan pointed out that there is $2700 set aside in 97/98 budget for equipment purchases. Everyone agreed that the Office Manager in consultation with the Commissioner can purchase best available laptop and copier within that budget.

12. Other Business:
Fred is investigating whether it is in his best interest to charge the Region $500 per month rental for the use of his house for the Region Office. He would then donate the $6000 back to the Region. He will continue to investigate with a tax lawyer and let the Region know. This brought up awareness that eventually the Office may have to move to a new site with more room, accessability.

Points System - John Boger will look at proposal set forth by Chuck and update it. He will then get a copy of it to Chuck and Kevin to go in Handbook/newsletter.

NCCU situation - Gregg Dinse and Vaughn Hastings both requested a tournament sanction at NCCU on the same dates. Gregg actually has the contract to rent the facility from NCCU. Vaughn wanted Region to encourage Gregg to let him have one date. Everyone was in agreement that the Region should not get involved with the dispute, and we will sanction whoever actually has the facility.

Youth & Juniors - Chuck would like to focus efforts on developing 12's and 14's. This is necessary to close the gap we have in National competition. He would also like to do a Volleyball Showcase for juniors where kids and college coaches pay a fee to come watch drills and competition (aid in recruiting NC kids). We are on the schedule for a CAP I/II clinic the first weekend of February. He will ask Joe Sagula if UNC is available to host it. We will see if Kim Oden and Doug Beal are available to be our Cadre.

13. Next Meeting:

14. Meeting Adjourned - 11:05 am