Attending: Mike Yoe, Marilyn Thompson, Dan Pickett, Kevin Wendelboe, Jeff Hoppen, Marion Horton, John Boger, Karl Owen, Chuck McCracken, Dennis Branch, Susie Griffin, Annette Stanley, Fred Wendelboe, John Coulter
Non-Attendees: Matt Layko, Regina Brown, Janet Perry, Robyn Wesselman, Dee Yoe
Registered Proxies: Matt Layko to John Boger; Regina Brown to Jeff Hoppen
Junior Board Advisers: Bill Shook, Fred Smith
Meeting started: 7:15 pm
Agenda Items:
1. Approval of October 12 meeting's Minutes:
Motion by Dan, Second by John Boger:
| Motion 1: MSA To approve the October 12, 1997 minutes. |
2. Treasurers Report:
Dan passed out Treasurer's Report. Report shows that Adult membership revenues at about 50% of what we took in last season. Kevin pointed out that a few Adult teams still need to be processed, but that it does appear Adult membership will be down this season. Dan explained where we stand with the tax situation with the government. We're just about done paying it off and still waiting to hear on whether some penalties will be waived. Dan thinks they will be as previous year's already were.
| Motion 2: MSA To approve the Treasurer's Report as given by Dan. |
3. Division Meetings:
Adult Division came back with 3 motions from Division:
| Motion 3: MSA 8-2-1 The Carolina Region should not get into disputes between individuals and teams/clubs other than as a mediator. |
| Motion 4: MSA 6-0-3 The Carolina Region should withdraw its ban on the Junior player that had not paid her previous year's club. The player will be allowed to join another team this season. |
| Motion 5: MSA 7-0-1 For the 1997/98 season, North Carolina teams must register with the Carolina Region. NC teams may play in any sanctioned USAV event. Chuck will work on a reciprocity agreement with the Palmetto Region for future seasons. |
WCVC-Christmas Classic has had administrative problems the past few years. The Region will set a date that all tournaments must let us know the sites that they will be using. If this deadline is not met, then the tournament date will be opened up to others to host a tournament on that date. Division will work at retreat to come up with appropriate deadline.
Junior Division had no action items. They discussed: (1) Officials Division needs to address the re-certification of junior officials in order to reduce the number of participants at Junior Officials' clinics. Discussed limiting number of representatives at a Region-sponsored clinic to 5 per team (several teams/clubs are sending everyone on roster). (2) Discussed reducing the number of tournaments required for border teams to be eligible for Regional Championships. No decision made but all teams can petition for waivers. (3) Granted Age requirement waivers to Violet Femmes and Pannix 16-Blue provided team is not an Open team and player is not an impact player.
4. Petition from Charlotte's Men team:
Handled in Adult Division. See Motion 5.
5. Develop policy for next season to deal with Charlotte petition:
Chuck is to work with Palmetto Region to come up with policy. Ideally, Carolina Region would want teams in NC registering with us, but have some agreement with Palmetto that those teams wanting to play exclusively in SC would be "treated" as a SC team for entry purposes.
6. Triad Petition:
Handled in Division meetings. See Motion 3 & 4.
7. Policy on forfeits in Pool Play:
The Region will treat forfeits in pool play other than due to injury as a potential violation of the Code of Conduct- "Conduct which is inappropriate as determined by comparison to normally accepted behavior". Tournament Directors are to report in violations to Region and these cases will be handled on an individual basis.
8. Policy on Banners with sponsors (general and team):
Consensus was that the ultimate decision on the acceptability of banners lies with the tournament director/facility operator. If either the Tournament Director or Facility have a problem with a team putting up a banner, then the banner must come down.
9. CAP Clinic-Wake Forest:
Wake Forest is confirmed as the site for the CAP Level I/II clinic February 6-8. Joe Sagula, Tom Tait, and Geri Polvino will be the Cadre.
10. Personnel Committee:
John Boger and Dan Pickett volunteered to be on Committee to oversee Office staff and decide issues such as salary, retirement, evaluation, etc.
11. Bylaws Revision:
Karl still working on it and will forward to lawyer that Chuck got to look at it for us.
12. Commercial Site links from our Web site:
Technology Committee felt that we should not link to Commercial web sites. We will listen to any proposals a Commercial Web site operator wants to make to us as far as remuneration is concerned.
13. Nike Volleyvan:
Van went to Cary YMCA and only 5 kids showed up. Van did not show up in Hendersonville and Asheville as originally scheduled due to driver illness. Bill Shook and Tom Tait were on hand and did an impromptu clinic. USAV looked bad in this instance and Region has let them know our displeasure with the scheduling of the van.
14. Officials Clinics, Dates, and Sites:
Expecting 300+ at clinic at Chapel Hill HS on Dec. 7. Motion by Dan, second by Marion:
| Motion 6: MSA Region should waive the 50 to 1 clinician to participant ratio for the December 7 clinic so that all may be accommodated. |
15. Special Olympic World Games:
The Special Olympic World Games will be in Triangle in 1999 (June 26-July 4). This is the second biggest sporting event behind the Olympics. Fred is Competition Manager for Volleyball and is looking for lots of volunteers to help out. If interested, see Fred.
16. Postage Meter:
Region will need to switch to an electrical meter by March of 1999. Costs of switching over now is quite expensive and Kevin recommends waiting until closer to the deadline to switch. Fred recommended charting how much use the meter gets to see if we even want to keep the meter.
17. Other Business:
Chuck will be out of town on the Scheduled Board Meeting - February 20, 1998. Board need s to decide whether to switch the meeting date or hold without Chuck.
18. Next Meeting - January 24, 1998 in Raleigh/Triangle area at 7:00 pm.
19. Meeting Adjourned - 9:51 pm