Attending: Matt Layko, Bill Shook, Mike Yoe, Annette Stanley, Marilyn Thompson, Dan Pickett, Kevin Wendelboe, Robyn Wesselman, Jeff Hoppen, Marion Horton, Susie Griffin, John Boger, Regina Brown, John Coulter, Chuck McCracken, Dee Yoe
Meeting Started: 9:05 am
Agenda items:
1. Approval of Minutes:
Minutes approved with corrections: Motions 7 denied; conglomerate club notations: Motion 4 clarified to read "Junior or combined adult/junior conglomerate club fee will be $100 which includes Junior Club Director workshop and manual." Suggested minutes be more user friendly since they will be published on the web so the general membership will understand what is being discussed.
Early bird registration deadlines: Adult 11/1 and Juniors 12/1.
2. Treasurers Report:
Final budget FY96-97 submitted. Region is solvent, CPA has been established, getting tax situation under control. Dan recommended the Region's fiscal year end date be moved to September 30.
| Motion 1: MSA- Treasurer can manage Region's finances with the oversight of either the Commissioner or Associate Commissioner(s) |
| Motion 2: MSA- Approval for oversight of Motion 1 is as follows: Choice: (1st) Commissioner, (2nd) Associate Commissioner(s). Verification Method: (1st) email or fax, (2nd) verbal followed in writing. If disagreement between Treasurer and overseer, the issue will be brought before the Board. |
The CPA has recommended that our fiscal year be changed to more accurately reflect our season. Dan has filled out the paperwork required by government to change the fiscal year with them. Will need to reflect this change in revised by-laws.
| Motion 3: MSA- Approved the signing of the documents and process for declaring the end of the fiscal year of the Carolina Region to be September 30, 1997, and declared September 30th as the fiscal year end on-going. |
| Motion 4: MSA- Treasurer's Report Approved. |
3. Special Olympics:
Interest has been expressed by Special Olympics in officials clinics. The Region has no problem with representative(s) from Special Olympics attending officials clinics and request they register in advance. If the representative(s) want to be certified they must join USAV and meet requirements to become certified. Recommended the Officials Division handle with item as further interest develops.
4. Budget Overview - covered in item 2
5. Pre-pay National Dues ($1,500) by 11/1:
The National office has requested each Region pre-pay membership dues in the amount of $1,500 by November 1. This will give the National office an operating budget and Regions will be credited that amount when their membership dues are submitted.
| Motion 5: MSA- The Region will pre-pay membership dues to the National Office in the amount of $1000.00 on October 1, 1997. |
6. USAV Regional Audit:
National office will be auditing Regions to be sure they are up to date on State and Federal tax issues.
7. Nike Volleyvan - early November:
The Volleyvan will be in North Carolina November 6 - 9 (starting at northern part of state and moving southward). Please let the Region office know if there's something specific needed in your area.
8. One Event & League Play Memberships:
National office has set a definition of league play and one event play - check with Region office for details.
9. Regional Library: No interest at this time
10. Board Reorganization: Tabled until next meeting
11. Division Meetings:
12. Division action items:
Discussed information for seeding tournaments, point standings and rankings, possible uniform waiver for a new B division team for one season for tournaments played within the Region (would apply to new team only and team would have an approval letter from the Commissioner), possible referee coaching of new officials (B division, first time referee) could choose to be coached versus rated, B division needs to put down job description for coach/referee and number of times to be at tournament for budget item.
Junior Hi-Neighbor April 25 & 26 - requesting dates thru 2003
13. Hitmen petition:
Hitmen requested the Region waive or reduce the late fee of $200 charged for their late registration to the Region for the Junior National tournament.
| Motion 6: MSA- Hitmen petition for late fee will be waived due to extenuating circumstances. |
14. Funding Request - Select Six:
Marie Byars requested monitary support from the Region for the first Select Six High School Championship tournament.
| Motion 7: FAILED- Region will support the Select Six tournament by offering a sponsorship of $1000.00. |
| Motion 8: MSA- Region will support the Select Six tournament by offering a $300.00 sponsorship for this event. The Region will put up a booth, banner, and promotional material about volleyball. |
15. USAV Position Announcement:
Job posting by National office - check with Regional office for more information.
16. Other business:
Charlotte Web allows the Region use of their web site at no cost to the Region.
| Motion 9: MSA- The Region will send Charlotte's Web a $50.00 donation for being able to use their web facility. |
| Motion 10: MSA- The Region will continue it's $50.00 membership in the NC Center for Non-Profits. |
17. Next meeting: 9/21 at Guilford College, 9:00 a.m.
18. New business:
Kevin doing handbook and member packets and needs any input by next meeting.
Dan handed out Travel Policy for review and requested we bring possible budget items to next meeting.
IV. Meeting Adjourned - 1:00 pm